Purpose

• The primary purpose of the role is to provide comprehensive assistance to the CEO.

Principal Accountabilities 

• Manage the CEO’s calendar, travel, and meetings to ensure effective time management.

• Prepare and review correspondence, reports, and presentations on behalf of the CEO.

• Coordinate Board and executive team meetings, including agendas, minutes, and action items.

• Act as the primary liaison between the CEO and internal/external stakeholders.

• Handle confidential information with discretion and professionalism.

• Track and follow up on key initiatives and business priorities.

Specific Responsibilities Administrative & Strategic Support

• Manage the CEO’s calendar, schedule, and business and personal travel arrangements to optimize efficiency.

• Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO.

• Coordinate Board and executive team meetings, including preparing agendas, minutes, and action trackers.

• Anticipate the CEO’s needs, ensuring preparedness for meetings, engagements, and key decisions.

• Research and prepare briefing materials for discussions and external engagements.

• Coordinate onsite meetings, luncheons, coffees, in-house events.

• Assist in screening calls, email, transmittals, and visitors.

Stakeholder Engagement

• Serve as the primary point of contact between the CEO and internal/external stakeholders.

• Have a thorough understanding of the business and stakeholders.

• Liaise with executives, managers, and external partners to ensure alignment and timely communication.

• Maintain discretion and confidentiality when handling sensitive matters.

Operational Coordination

• Monitor progress of key projects and initiatives, flagging risks or delays for CEO attention.
• Support preparation of business and strategy documents, including board packs and executive reports.
• Manage special projects as assigned by the CEO.

Educational Level

• A diploma or degree in Business Administration or Office Management or any related qualification

Years of Experience

• At least 5 years’ working experience in a PA or secretarial role

Other Technical/ Professional Skills/Qualifications

• Experience in Visio will be an advantage

Skills

• Administrative mastery: Calendar management, travel coordination, meeting preparation, document drafting.

• Business acumen: Understanding of the CEO’s business context, strategy, and industry.

• Communication: Excellent written and verbal communication skills

• Discretion & confidentiality: Ability to handle sensitive information responsibly.

• Technology proficiency: MS Office Suite, virtual meeting tools

• Problem-solving & adaptability: Ability to anticipate needs and act proactively.

• Leadership support skills: Stakeholder engagement, board liaison, preparation of reports/presentations.

Personal Attributes

• Professionalism, integrity, and discretion.

• High level of initiative and self-motivation.

• Flexible and adaptable to dynamic business needs.

• Commitment to excellence and continuous improvement.

 Closing date is 26th September 2025

Correspondence will be limited to shortlisted candidates only.

If you have not been contacted within three months of the closing date, please consider your application unsuccessful.